Terms and Conditions
These Terms and Conditions are the standard terms which apply to the provision of all services by us, SJS Plumbing & Heating Ltd, a company registered in England and Wales under company number 05294256, whose registered office address is 12 Jubilee Cottages, Aspenden, Buntingford, England, SG9 9PE.
1. Definitions and Interpretation
1.1 In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:
“Contract” means the contract formed by the Customer accepting our Estimate or placing an order with us;
“Consumer” means a consumer as defined by the Consumer Rights Act 2015;
“Customer” means you, the Consumer or business accepting our Estimate or placing an order with us;
“Materials” means the materials required for the provision of the Services which we will supply, where applicable, as specified in the Estimate;
“Property” means the property at which the works detailed in the Estimate are to be carried out;
“Estimate” means our written or verbal Estimate to provide the Services, which unless otherwise stated, remains open for acceptance for a period of 30 days and shall constitute our entire scope of works;
and “Services” means the plumbing and heating Services we will provide as specified in the Contract.
1.2 Each reference in these Terms and Conditions to:
1.2.1 – “we”, “us” and “our” means the Company and includes all employees, agents and sub-contractors of ours;
1.2.2 – “you” and “your” means the Customer;
1.2.3 – “writing” and “written” includes emails and text messages;
1.2.4 – a statute or provision of a statute is a reference to that statute or provision as amended or re-enacted at the relevant time;
1.2.5 – a “Party” or the “Parties” refer to the parties to these Terms and Conditions;
1.2.6 – “these Terms and Conditions” is a reference to these Terms and Conditions as may be amended or supplemented at the relevant time;
1.2.7 – a clause is a reference to a clause of these Terms and Conditions.
1.3 The headings used in these Terms and Conditions are for convenience only and do not affect their interpretation. Words signifying the singular number will include the plural and vice versa. References to persons includes corporations.
2.1 We will arrange a visit to the Property where necessary, at our discretion and will prepare and submit an Estimate to you which will set out the Services to be carried out and the quoted fee. You may make changes to the Estimate before accepting it.
2.2 By accepting our Estimate, or placing an order with us, you are accepting these Terms and Conditions and a legally binding Contract will be formed.
2.3 Our Estimate is based on the information you provide to us at the time we prepare it. Should any errors or discrepancies become evident which affect our order value, we reserve the right to make adjustments to it.
2.4 Our Estimate is based on our Services being carried out during normal working hours (Monday to Friday, 8am – 5pm excluding public holidays). Works required outside of these hours will incur additional costs.
2.5 We reserve the right to change the Estimate if we find that more works are necessary than was originally estimated.
3.1 We will ensure that our Services are rendered with reasonable care and skill, in accordance with our accepted Estimate.
3.2 Any timescales we agree are to be treated as an estimate only and unless otherwise agreed in writing, we shall have no obligation to complete our Services by a specified date.
3.3 It is possible that previous jobs may overrun, which may result in our provision of the Services being delayed. We shall notify you as soon as possible in advance where this is the case, however shall not be liable for any loss that occurs due to our delayed start date.
3.4 We may provide samples, sketches or similar documents before commencing the works but these are intended for illustrative purposes only and are not intended to provide an exact specification of the works, nor to guarantee specific results.
3.5 We will ensure that no parts of the Property suffer damage as a direct result of our rendering of the Services. Any damage that may occur shall be made good at no additional expense to you prior to completion of the Services. However, should existing sanitary ware or furniture need to be removed and later reinstated, we cannot be held responsible for any unavoidable damage which might occur.
3.6 While rendering the Services, we will ensure that furniture, flooring and walls in the area that are not the subject of the Services are suitably covered and protected for the duration of the Services. We may instruct you to take reasonable steps to protect your property including, but not limited to, the removal of valuable and/or delicate items from areas where our work is to be carried out. We cannot be held liable for any damage which occurs as a result of your failure to follow such instructions.
3.7 Please be aware that central heating flushing to remove debris from a central heating system can, on rare occasions, expose previously undetected faults, weak points or breaches in the system. We cannot be held responsible for any such pre-existing conditions which might be revealed, or for any resulting damage which might occur, unless we caused it.
3.8 We will properly dispose of all waste that result from our rendering of the Services, unless otherwise agreed.
3.9 We reserve the right to make minor, non-aesthetic alterations to the specification of any Materials described in the Estimate without consulting you first.
3.10 When we begin our Services, we may discover that additional works or Materials are required due to, for example, unforeseen circumstances such as damage or erosion, legal requirements or the discovery of asbestos related materials within the area, and in this event, we will provide you with a further Estimate for the additional works within 7 days. If you do not accept the revised price or any proposed modifications within 14 days of this notification, the Contract between us will be cancelled. You will only be liable to pay for any works carried out by us up to the date of cancellation, except as provided in clauses 6 and 7.
3.11 Where the Services are to last for more than one day, we will, where possible, leave the Property in a habitable state, tidy away any tools and Materials and ensure that disruption is kept to a minimum.
3.12 The responsibility (also known as the “risk”) for the Materials remains with us until they have been delivered to the Property, at which point it will pass to you. Once the risk in the Materials has passed to you, you are responsible for storing them safely and for insuring them against their full replacement value. You will only own the Materials once we have received payment in full for our Services in accordance with clause 4.
3.13 Where Materials have been supplied by us, we will provide a guarantee, which will be limited to the extent of the guarantee provided to us by the manufacturer’s guarantee or warranty (if any). This is subject to payment having been received by us in full in accordance with clause 4.
3.14 Where Materials have been supplied by you, we accept no responsibility for them or for any faults in them. If we are delayed in carrying out our Services because of such Materials (if, for example, their delivery is delayed), we reserve the right to charge for costs incurred by us as a result. Any return visits required due to faults in any Materials supplied by you will be chargeable.
4. Fees and Payments
4.1 At the time of accepting the Estimate or not more than 7 days thereafter, you will be required to pay a 10% deposit to us, which will confirm the date for the Services. Orders will not be deemed confirmed, and no date will be confirmed for the Services to be carried out, until the deposit is paid in full. Subject to the provisions of clause 6, the deposit will be non-refundable.
4.2 We shall issue an interim invoice of 40% which shall be due 5 days before the Services are due to commence, and our final invoice will be issued and due once the Services are complete.
4.3 However, we reserve the right to invoice by way of further staged payments as the works progress, and for any bespoke or special orders we require full payment upfront. If this is the case, will notify you of this in our Estimate.
4.4 Any bespoke or special orders will require the full payment upfront.
4.5 All our fees are exclusive of VAT, unless otherwise stated. If the rate of VAT changes, we will adjust the amount of VAT that you must pay.
4.6 If payment is not made by the due date, we will have the right to charge interest on the outstanding amount at a rate of 4% per annum above the Bank of England base rate, accruing on a daily basis from the due date until the date of actual payment.
4.7 We may refuse to provide any further Services until such time as any outstanding payment has been received and we cannot be held liable for any delays caused as a result.
4.8 Any variation must be agreed in writing before we can proceed with the works. Any price variation will become due for payment in accordance with the terms for payment as detailed in this clause 4.
4.9 We reserve the right to charge a restocking fee should the contract be cancelled – this shall be payable upon cancellation.
5. Customer’s Responsibilities
5.1 The Customer is responsible for:
5.1.1 ensuring the Property is suitable for our Services to be carried out;
5.1.2 ensuring that we can access the Property on the agreed dates and at the agreed times to provide the Services. Our price is based on being able to complete our Services in one continuous visit or where we are carrying out our Services in phases, each phased visit is to be continuous;
5.1.3 ensuring a responsible adult (preferably the Property owner) is present throughout the provision of the Services. Where this is not possible, please notify us in advance. We will then have the option of rearranging the Services at our discretion;
5.1.4 ensuring that if any consents, licences or other permissions are needed from any third parties such as landlords, planning authorities, local authorities or similar, these have been obtained by you before we begin the Services. If we require access to neighbouring land, it is your responsibility to ensure that access is granted;
5.1.5 providing welfare facilities and where necessary, gas and water, at no cost to us, to enable us to carry out our Services.
5.2 If you fail to comply with any of your responsibilities outlined in clause 5.1 above, we will not be held liable for any delays as a result and we reserve the right to recover any costs incurred by us, such as for storage of Materials or non-productive visits to the Property.
6. Cooling Off Period – Consumers Only
6.1 Where the Customer is a Consumer, the Customer has a statutory right to a cooling off period. This period begins once the Contract is formed (as detailed in clause 2.2) and ends at the end of 14 calendar days after that date.
6.2 If you wish to cancel the Contract within the cooling off period, you should inform us immediately by post or email to the contact details provided with our Estimate. You may use our model cancellation form but you do not have to.
6.3 You will meet the cancellation deadline as long as you have sent your cancellation notice before the 14 days have expired.
6.4 If you cancel within this period, you will receive a full refund of any amount paid to us under the Contract. Any refunds will be made within 14 days after the day on which we are informed of the cancellation, using the same method used to make the payment, unless you have expressly agreed otherwise. In any case, you will not incur any fees as a result of the refund.
6.5 If the start date for the works falls within the cooling off period, you must make an express request for the Services to begin within the 14 day cooling off period. By making such a request, you acknowledge and agree to the following:
6.5.1 If the Services are completed within the 14 day cooling off period, you will lose the right to cancel once the works are completed;
6.5.2 If you cancel the Contract after the Services have begun, you will be required to pay for the Services supplied up until the point at which you inform us of your wish to cancel. The amount due will be calculated and refunded or deducted in proportion to the total quoted fee and the actual Services already provided;
6.5.3 We will process any refund without undue delay and in any event no later than 14 days after you inform us of your wish to cancel.
6.6 If Materials need to be purchased prior to the end of the 14 day cooling off period, you must make an express request to waive your right to the cooling off period. By making such a request, you acknowledge and agree that if the Materials are purchased within the 14 day cooling off period you will be liable to pay for these in full.
6.7 Clause 7 applies to cancellation of the Contract after the 14 calendar day cooling off period has elapsed.
7. Cancellation After the Cooling Off Period and for Non-Consumers
7.1 Where the Customer is not a Consumer, or should any Consumer cancel an order with us after the expiry of the cooling off period above, we require a minimum of 48 hours’ notice prior to the agreed start date. You will remain liable to pay for any Services that have been carried out and we reserve the right to impose reasonable cancellation charges against you, which will then fall due for payment immediately. Any monies already paid to us are non-refundable. If cancellation takes place after we have purchased any Materials, you will be required to pay for such Materials and any other expenses incurred by us.
7.2 We reserve the right to cancel the Contract if you fail to make any payment on time as required under clause 4 or if you otherwise materially breach the Contract. If we cancel the Contract, we will confirm this in writing. If at the cancellation date we have provided Services or purchased Materials that you have not yet paid for, we will invoice you for those sums and you will be required to make payment in accordance with clause 4.
8. Events Outside of Our Control (Force Majeure)
We will not be liable for any failure or delay in performing our obligations where the failure or delay results from any cause that is beyond our reasonable control. Such causes include, but are not limited to: adverse weather, mains power failure, internet service provider failure, industrial action by third parties, riots, civil unrest, fire, flood, storms, earthquakes, acts of terrorism or war, natural disaster, or any other event beyond our reasonable control.
9.1 Subject to this clause 9, we will be responsible for any foreseeable loss or damage that you may suffer as a direct result of our breach of these Terms and Conditions or as a result of our negligence. Loss or damage is foreseeable if it is an obvious consequence of the breach or negligence or if it is contemplated by you and us when the Contract is entered into. We will not be responsible for any loss or damage that is not foreseeable.
9.2 We accept no liability in respect of the following:
9.2.1 damage due to causes beyond our control including, but not limited to, any force majeure event;
9.2.2 loss or damage to the works carried out by us, where this is caused by you or any third party not authorised by us;
9.2.3 damage or deterioration arising out of normal wear and tear.
9.3 Nothing in these Terms and Conditions is intended to or will limit or exclude our liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation.
9.4 We will maintain suitable and valid insurance, including public liability and employers’ liability insurance. Details are available on request.
9.5 We will not be liable to you for any loss of profit, loss of business, interruption to business or for any loss of business opportunity.
9.6 We are not responsible for any pre-existing faults or damage in or to your Property that we may discover while providing the Services.
9.7 Nothing in these Terms and Conditions is intended to or will limit your legal rights as a Consumer under any consumer protection legislation, where applicable. For more details of your legal rights, please refer to your local Citizens Advice Bureau or Trading Standards Office.
10. Communication and Contact Details
10.1 If you wish to contact us with questions or complaints, you may contact us by email at firstname.lastname@example.org
10.2 In certain circumstances you must contact us in writing. When contacting us in writing you may contact us by email or by pre-paid post at the address stated at the beginning of these Terms and Conditions.
11. How We Use Your Personal Information (Data Protection)
11.1 All personal information that we may collect (including, but not limited to, your name and address) will be collected, used and held in accordance with the provisions of the General Data Protection Regulation (2016/679).
11.2 We will not pass on your personal information to third parties without first obtaining your express permission.
12. Other Important Terms
12.1 We shall be free to sub-contract any of our obligations under these Terms and Conditions provided that any and all sub-contractors are reasonably skilled in the relevant practices and provided that no additional charges are passed on to you. We will be responsible for each act and omission of any sub-contractor as if it were an act or omission of ours.
12.2 The Contract is between you and us. It is not intended to benefit any other person or third party in any way and no such person or party will be entitled to enforce any provision of these Terms and Conditions.
12.3 Nothing in the Contract will render or be deemed to render us an employee or agent of yours or you an employee or agent of ours.
12.4 Any part of these Terms and Conditions found to be unlawful, invalid or otherwise unenforceable would be severed from our Contract. The validity and enforceability of the remaining parts of the Contract would not be affected.
12.5 If the rights under these Terms and Conditions are not exercised or enforced following a breach of contract by either party, this does not mean that either of us has waived our right to do so at a later date.
13.1 All notices under the Contract are to be in writing, addressed to the most recent address or email address notified to the other Party.
13.2 Notices will be deemed to have been duly received 24 hours after an email is sent, or three working days after the date of posting of any letter. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that it was properly addressed to the address provided, stamped and placed in the post and in the case of an email, that it was sent to the specified email address of the addressee.
14. Applicable Law and Jurisdiction
14.1 These Terms and Conditions and the relationship between you and us will in all respects be subject to and construed in accordance with the laws of England and Wales.
14.2 Any dispute, claim or proceedings between you and us relating to the Contract or these Terms and Conditions will be subject to the jurisdiction of the courts of England and Wales.